|Written by Administrator|
|Saturday, 12 April 2008|
The Date of Enactment of these By-Laws is January 1, 2008
The Kansas Region, Sports Car Club of America was incorporated on February 25, 1954 in the state of Kansas as a not for profit organization and chartered on the same date as Region 15 of the Sports Car Club of America, Inc., replacing the former Topeka Kansas Region founded in 1949.
The purpose of the Kansas Region as stated in the Articles of Incorporation is:
"To encourage the preservation, ownership, and operation of Sports Cars, to act as a source of technical information, to establish rules and regulations covering all activities of the Sports Car Club, to provide and regulate events and exhibitions for Sports Cars and their owners, to encourage careful and skillful driving on public highways, and to own real and personal property, as incidental to the foregoing purposes.
A table of contents for these By-Laws is presented in Appendix A. The boundaries of the Region are presented in Appendix B.
ARTICLE I - NAME, EMBLEM, AND SEAL
Section 1. Name.
The name of the club shall be the Kansas Region, Sports Car Club of America, Incorporated, herein referred to as the Region or Club.
Section 2. Emblem.
The official Kansas Region emblem shall be the property of the corporation. The official emblem shall be rectangular in outline with black lettering on a white background as shown in the graphic above. For non-official applications other colors may be used in the background and lettering.
The complete description of the official emblem is presented in Appendix C.
Section 3. The Corporate Seal.
The corporate seal shall be the design of the knock-off type of wire wheel inscribed with the words Kansas Region, Sports Car Club of America, 1954.
ARTICLE II - MEMBERSHIP AND DUES
Section 1. Membership.
A. General. All members, except honorary members, shall be full members in good standing, with membership in both the Sports Car Club of America, Inc. (hereinafter referred to the National organization) and the Kansas Region, Sports Car Club of America, and with all rights, privileges and limitations appertaining to the categories of membership in these organizations.
B. Classes of Membership.
1. Regular. The person in a household designated as the primary member in the National organization Membership Roster.
2. Spouse. The spouse listed in the National organization Membership Roster of a Regular member of the Region.
3. Dependant. Any person in a Family Membership listed in the National organization Membership Roster other than those defined as Class 1 and Class 2 members above.
4. First Gear. Members as defined by the National organization.
5. Dual. A member of another Region not appearing in the National organization Membership Roster as a member of the Region.
6. Honorary. Any person who has commended him/herself to club esteem or who has performed an outstanding service to the club may be elected an honorary member of the Region for one year by the majority vote of the Board of Directors of the Region.
Section 2. Dues.
A. General. Dues shall be reviewed annually by the Board of Directors of the Region, and any recommendations for change shall be presented to a general membership meeting for approval. Dues so determined shall become effective as of the date dues are payable for the next membership year. Until such change, Regional dues shall remain at the amount currently required.
B. Honorary. All dues shall be paid by the Region.
C. Dual Members. Regional dues shall be paid directly to the Region.
D. All Others. All Regular, Spouse, Family, and Dual members must pay both National and Regional dues. National dues shall be paid directly to the Sports Car Club of America, Inc. in amount and as required by that body. Regional dues shall be paid in amount and as required by the Region; in conjunction with payment of National dues, to be apportioned by the National organization to the Region.
Section 3. Expulsion.
A. Membership shall automatically lapse for non-payment of dues.
B. A member may be expelled for infractions of National or Regional rules or for any cause deemed against the interest of the club by the vote of a majority of the Board of Directors. Prior to any expulsion a three member ad hoc investigation committee shall be appointed by the Regional Executive. Written notice (via mail or e-mail), including the charges, findings of the committee, and a statement of the time and place of hearing shall be delivered in person or by registered mail to the member concerned not less than one week prior to the hearing. The member shall have an opportunity to appear in person or to submit a written explanation (via mail or e-mail) of his/her position with regard to the matter prior to any determination. The Secretary shall prepare a transcript of the proceedings and enter it in the Region records.
Section 4. Reinstatement.
Membership may be restored upon payment of dues, provided that non-payment of dues was the sole cause of expulsion. Membership may be restored to a member expelled for any other reason upon approval by a majority of the Board of Directors.
Section 5. Resignation.
Any member may resign by directing a letter (via mail or e-mail) to the Secretary, informing the Region of his/her wish to resign. His/her resignation shall be effective upon receipt, provided all indebtedness is paid and he/she does not possess any Region property. The Secretary shall retain the letter of resignation in the Region records and forward to the National organization one copy of the letter of resignation.
ARTICLE III - MEETINGS, VOTING, FISCAL YEAR
Section 1. Membership Meetings.
Membership meetings may be held monthly or at times so designated by the vote of a majority of the Board of Directors.
Section 2. Board Meetings.
Meetings of the Board of Directors (Board Meetings) shall be held each month. It shall be the duty of the Board of Directors to attend these meetings. Board Meetings may be held at other occasions when the Regional Executive deems it appropriate. Any member in good standing may attend these meetings, but only the Board of Directors may vote. Upon the direction of the presiding officer of the Board Meeting, any member not a member of the Board of Directors may be excluded form the deliberations of the meeting when deemed appropriate. The Secretary, or a secretary pro tempore, shall keep records of the proceedings.
Section 3. Annual Meeting.
The Annual Meeting of the Region shall be the first meeting of the year of the Board of Directors. The Annual Meeting shall be for the installation and retirement of members of the Board of Directors, the presentation of annual reports, and such other business as lawfully may come before the Board of Directors
Section 4. Nomination Meeting.
Nominations for the Board of Directors shall be held during the September or October meeting of the Board of Directors. Nominations may be made from the floor and from a slate of candidates prepared by an ad hoc committee.
Section 5. Special Meetings.
Special meetings of the members may be called by the Regional Executive or by the vote of a majority of the Board of Directors.
Section 6. Notice of Meetings.
Written notice, stating the time and place of all Region meetings shall be given by the Secretary, not less than seven days before such meeting, to all members by postpaid mailing to the postal or e-mail address of the member appearing in the records of the Region, or by publication within the Region newsletter or the Region website.
Section 7. Conduct of Meeting.
Robert’s Rules of Order Newly Revised or Robert’s Rules of Order Simplified and Applied shall prevail at all meetings of the members of the Region. The Secretary, whenever possible, shall provide a copy of Roberts’ Rules of Order Newly Revised or Robert’s Rules of Order Simplified and Applied for Regional meetings.
Section 8. Quorum.
At all meetings of the members, one-fifth of the members in good standing shall constitute a quorum. At Board Meetings, six elected members of the Board of Directors shall constitute a quorum.
Section 9. Voting.
A. All members in good standing may vote at all meetings with the exception of Board Meetings at which only the elected members of the Board of Directors may vote.
B. All actions except the election of the Board of Directors and the amendment of the By-Laws shall be by a majority of the elected members of the Board of Directors. The election of the Board of Directors and amendment of the By-Laws shall be by members in good standing by mailed ballot only.
C. Vote by Ballot.
1. For purposes of election of the Board of Directors, amendment of the By-Laws, and such referenda as the Board of Directors deem appropriate in which voting is by mailed ballot, the ballot shall state, in addition to the question, the postmark date after which the ballot is void and the address to which it is to be sent.
2. Ballots for the election of the Board of Directors shall be mailed to all members in good standing not later than 25 days prior to the date of the Annual Meeting and, to be valid, must be returned bearing a postmark as required by the instructions on the ballot.
3. A committee of three shall be appointed by the Regional Executive with the approval of a majority of the Board of Directors to count the ballots. No member who is nominated for office with opposition shall serve on this committee. The results of the count shall be entered in the records of the Region.
4. If not otherwise stated, the results of the ballot shall become effective upon the announcement of the results; however, in the case of the election of the Board of Directors, the Board of Directors -elect will assume their offices at the Annual Meeting, except when the election is to fill an unexpired term.
Section 10. Fiscal Year.
The fiscal year of the club shall be the calendar year.
ARTICLE IV – BOARD OF DIRECTORS
Section 1. Board of Directors.
The Board of Directors (Board Members) shall consist of the elected Officers and the elected Board Members at Large.
A. The elected Officers shall be the Regional Executive, the Assistant Regional Executive, Secretary, Treasurer, and the Solo Director.
B. The elected Board Members at Large shall consist of six members in good standing. The past Regional Executive shall hold one of the six Board Members at Large seats unless serving as another elected Officer. If the past Regional Executive is serving as another elected Officer, or is unwilling to serve, then the sixth member shall be elected.
C. In the case of a tie in the election of Officers or Board Members at Large the outcome of the election will be determined by the Board of Directors.
D. The Board of Directors shall each serve for a term of one year, or until their successors are elected and qualified. No individual shall hold more that one elective office at a time except when the offices of Secretary and Treasurer are combined.
Section 2. Nomination of the Board of Directors.
A slate of candidates for all elected offices shall be prepared for presentation at a meeting of the Board Members preceding the September or October Board Meeting. The Board Members shall insure this slate contains the names of all known candidates, and at least one candidate per office. The slate of candidates shall be prepared by a nominating committee appointed, with a designated chairman, by the Regional Executive with approval by a majority of the Board Members and shall contain three members. The nominating committee shall obtain the consent of the candidates prior to the presentation of the slate to the meeting of the Board Members. This slate of candidates shall then be presented at the September or October Board Meeting, at which time additional candidates may be nominated from the floor. All
candidates shall be members in good standing of the Region. The candidate(s) for Regional Executive shall have previously served one full year on the Board of Directors.
Section 3. Resignation of Board Members.
Any Board Member may resign when it is deemed in the best interest of either the Region or the Board Member. The resignation must be in writing and shall be effective when it is received by the Secretary.
Section 4. Vacancies.
Whenever a vacancy occurs in any elected position within the Board of Directors other than that of Regional Executive, the Regional Executive shall appoint a Board Member pro tempore to fill the vacancy for the unexpired term. When a vacancy occurs in the office of Regional Executive, the Assistant Regional Executive shall immediately assume the office of Regional Executive and shall appoint an Assistant Regional Executive pro tempore subject to the foregoing procedure.
ARTICLE V - DUTIES OF ELECTED OFFICERS
Section 1. Duties of Regional Executive and Assistant Regional Executive.
The Regional Executive shall preside at all meetings of the members and meetings of the Board of Directors, and shall perform all the duties appertaining to this office and as set forth in these By-Laws, and shall be the chief executive officer of the Region. In the absence of the Regional Executive or in the case of his/her inability to act, the duties usually appertaining to that office shall be performed by the Assistant Regional Executive.
Section 2. Duties of the Secretary.
The Secretary shall attend all meetings of the members and meetings of the Board of Directors and shall present minutes of the prior meeting for approval by the Board of Directors. The Secretary shall keep all minutes and votes in books kept for those purposes, and shall keep such other records as required by these By-Laws. He/she shall give all notices of meetings as required by the By-Laws, and shall publish and distribute all ballots when required, and perform all other duties appertaining to this office or as required by a majority of the Board of Directors. He/she shall maintain both written and electronic copies of the By-Laws, shall provide such copies at all meetings of the Board of Directors, and shall revise the By-Laws whenever required by approved By-Law amendment. He/she shall have custody of the Corporate Seal and the Region records until such records are two years old, at which time they shall be transferred to the Historian. In the absence of the Secretary from any of the meetings, a secretary pro tempore shall be appointed by the presiding Officer.
Section 3. Duties of the Treasurer.
The Treasurer shall attend all meetings of the members and meetings of the Board of Directors and, subject to such restrictions and conditions as may be agreed upon by a majority of the Board of Directors, have custody of all monies, debts, obligations, and property belonging to the Region. He/she shall receive all monies of the Region and deposit same in the Region accounts. He/she shall make all payments of Region debts upon approval of a majority of the Board of Directors. All contracts, checks, drafts, notes or other orders for payment of money shall be signed in the name of the Region by the Regional Executive or the Treasurer, or an alternate approved by a majority of the Board of Directors. He/she shall give bond at club expense if required by the Board of Directors. The Treasurer shall present an Annual Report with beginning and ending balances and an accounting for all Region events of the prior fiscal year at the Annual Meeting, and shall present the current financial status and an accounting for all events year-to-date at the meetings of the Board of Directors. The Treasurer may not issue payment for any obligation, debt, or other liability without the specific approval of the majority of the Board of Directors.
Section 4. Duties of the Solo Director.
The Solo Director shall attend all meetings of the members and meetings of the Board of Directors and have charge of all Region solo activities. The Solo Director shall present a financial report for all events in a timely manner at the meetings of the Board of Directors. He/she shall prepare a calendar of regional solo events for the competition year; prepare rules for the classification of cars and/or competitors as deemed necessary; prepare rules for the conduct of competitive events; arrange prizes and awards in a manner to provide equal treatment for all classes; and maintain such records and prepare such reports as are required for the safe and fair conduct of all competitions. All calendars, rules, expenditures, and reports shall be submitted for approval by a majority of the Board of Directors. The Solo Director may appoint one or more Assistant Solo Directors to aide in the discharge in any of his/her duties, with the objective of preparing the Assistant Solo Director(s) to assume the office of Solo Director when needed.
Section 5. Duties of the Board Members at Large.
The Board Members at Large shall attend all meetings of the members and meetings of the Board of Directors, and shall perform the duties usually appertaining to that office.
ARTICLE VI - COMMITTEES
Section 1. Appointment of Committees.
The Regional Executive, with approval of a majority of the Board of Directors may appoint such ad hoc committees as from time to time are deemed desirable, and shall designate the chairman, duties, and responsibilities of such committees. All reports or actions taken by all ad hoc and standing committees must be voted by the majority of the entire committee. Certain standing committees as provided for in these By-Laws shall be appointed annually by the Regional Executive with approval of a majority of the Board of Directors.
Section 2. Kaw Valley Race Group, Incorporated.
A committee consisting of three members of the Board of Directors of the current or any past Board shall be annually appointed by the Regional Executive with the approval of the Board of Directors. These three members of the Board of Directors, along with three Officers from the Kansas City Region, Sports Car Club of America, Incorporated, shall comprise the Board of Directors of Kaw Valley Race Group, Incorporated (herein referred to as KVRG, Inc.). KVRG, Inc. is authorized to organize and conduct all activities associated with road racing. See the Kaw Valley Race Group, Incorporated By-Laws. In the event of the dissolution of KVRG, Inc. these responsibilities shall revert back to the Region.
ARTICLE VII - OTHER ADMINISTRATIVE PERSONNEL
Section 1. General.
The Regional Executive with the advice and consent of a majority of the Board of Directors, may appoint members to fill the following offices, and may appoint such other personnel to fill such offices as the Board of Directors from time to time may deem necessary. These appointive officers may, in turn, appoint such assistants as required for the satisfactory completion of their duties. All expenditures shall require prior approval by the Board of Directors.
Section 2. Appointive Officers.
The appointive officers are appointed for specific tasks, and are not herein regarded as members of the Board of Directors of the Region.
A. Membership Chairman. The membership chairman shall administer a program of contacting and retaining new members, and the distribution of literature and applications to prospective members.
B. Publicity Chairman. The publicity chairman shall inform the public of Region events and activities and other newsworthy items, prepare press releases, and provide such programs as may be arranged to publicize the activities of the Region.
C. Social Chairman. The social chairman shall arrange for facilities for meetings for the members and for social activities other than competitive events.
D. Historian. The historian shall compile and maintain a file of all press releases, clippings, photographs, newsletters, biographies, and such other data as will enable the elected and appointed officers to complete their tasks. The historian shall retain the minutes of Board Meetings, letters of correspondence, and other official records of the Region which are two or more years old.
E. Licensing Chairman. The licensing chairman shall oversee the training and licensing of all novice drivers and race workers. He/she may establish such requirements and standards as deemed in the best interest of the Region and the persons concerned, and not inconsistent with the objectives and rules of the National organization. He/she shall make an annual report as required by the Board of Directors.
F. Custodian. The custodian shall prepare an inventory or all club equipment and property; he/she shall establish a system or records and property receipts; and shall prepare an annual report to be submitted in writing to the Treasurer at the Annual Meeting.
G. Editor. The editor shall prepare a monthly newsletter titled the OFFSIDE-UNDO. He/she shall distribute the newsletter via postpaid mail or e-mail to Regular, Dual and First-Gear members residing within the United States, and to such other interested persons as appropriate. He/she may publish notices of meetings and ballots upon authorization by the Secretary or Regional Executive. He/she shall report expenditures at regular intervals as required by the Board of Directors.
H. Webmaster. The webmaster shall maintain and update the Region website to provide members with timely notification of the dates, times and places of Region meetings, elections, activities and reports of interest. The webmaster shall report to the Board of Directors the expenses incurred in the operation and maintenance of the website.
I. Rally Director. The Rally Director shall have charge of all Region rally activities. He/she shall prepare a calendar of regional rally events for the competition year; prepare rules for the classification of cars and/or competitors as deemed necessary; prepare rules for the conduct of rally events; arrange prizes and awards in a manner to provide equal treatment for all classes; and maintain such records and prepare such reports as are required for the safe and fair conduct of all rallies. All calendars, rules, expenditures, and reports shall be submitted for approval by a majority of the Board of Directors.
Section 3. Organizational Chart.
See Appendix D for a suggested organizational chart regarding above listed offices.
Section 4. Annual Awards.
The annual awards of the Region are established and revised by the Board of Directors.
See Appendix E for the annual awards.
ARTICLE VIII - INDEMNIFICATION
All members of the Board of Directors or other duly elected or appointed persons of the Region, his/her heirs, executors, and administrators shall be indemnified by the Region or by the National organization against all costs, expenses, and amounts or liability therefore, reasonably incurred by or imposed upon him/her in connection with any action, suit, proceeding, or claim to which he/she may be made a party or become involved by reason of his/her acts of omission or commission of his/her duties; provided that such indemnification shall not apply if such person be finally adjudged as having been individually guilty of willful misfeasance or malfeasance in the performance of this duty.
ARTICLE IX—AMENDMENT OF THE BY-LAWS
The Board of Directors of the Region, or any one-fifth of the members in good standing, may propose an amendment to the By-Laws by submitting a written petition to the Secretary. Within two weeks of such petition, a ballot shall be prepared as set forth in Article III, Section 9C. If two-thirds of the members voting vote in favor of the proposal, the proposed amendment shall thereby be approved. Approved amendments to the By-Laws shall be incorporated into the By-Laws by reissuing the complete By-Laws with the revised or new Articles or Sections included therein, and deleted Articles or Sections removed. All By-Laws shall contain a Date of Enactment at the head of the By-Laws.
ARTICLE X - DATE OF ENACTMENT
These By-Laws shall become effective January 1, 2008, and upon that date all previous By-Laws, amendments, and resolutions are repealed.
TABLE OF CONTENTS
Preamble Page 1
Article I – Name, Emblem, and Seal
Section 1. Name Page 1
Section 2. Emblem Page 1
Section 3. Seal Page 1
Article II – Membership and Dues
Section 1. Membership Page 2
Section 2. Dues Page 2
Section 3. Expulsion Page 2
Section 4. Reinstatement Page 2
Section 5. Resignation Page 2
Article III – Meetings, Voting, Fiscal Year
Section 1. Membership Meetings Page 3
Section 2. Board Meetings Page 3
Section 3. Annual Meeting Page 3
Section 4. Nomination Meeting Page 3
Section 5. Special Meeting Page 3
Section 6. Notice of Meetings Page 3
Section 7. Conduct of Meetings Page 3
Section 8. Quorum Page 3
Section 9. Voting Page 3
Section 10. Fiscal Year Page 4
Article IV – Board of Directors
Section 1. Board of Directors Page 4
Section 2. Nomination of the Board of Directors Page 4
Section 3. Resignation of Board Members Page 5
Section 4. Vacancies Page 5
Article V – Duties of Elected Officers
Section 1. Duties of Regional Executive and Regional Executive Elect Page 5
Section 2. Duties of the Secretary Page 5
Section 3. Duties of the Treasurer Page 5
Section 4. Duties of the Solo Director and Assistant Solo Director Page 5
Section 5. Duties of the Board Members at Large Page 6
Article VI – Committees
Section 1. Appointment of Committees Page 6
Section 2. Kaw Valley Race Group, Incorporated Page 6
Article VII – Other Administrative Personnel
Section 1. General Page 6
Section 2. Appointive Officers Page 7
Section 3. Organizational Chart Page 7
Section 4. Annual Awards Page 7
Article VIII – Indemnification Page 8
Article IX – Amendment of the By-Laws Page 8
Article X – Date of Enactment Page 8
Appendix A – Table of Contents Page 9
Appendix B – Boundaries of the Region Page 11
Appendix C – Official Emblem Page 12
Appendix D – Suggested Organizational Chart Page 13
Appendix E – Annual Awards Page 14
BOUNDARIES OF THE REGION
The Kansas Region emblem shall be the property of the corporation. The emblem shall be rectangular in outline. The background shall be white. The lettering shall be black and be of the poster gothic type style. The top line of the text shall be the word KANSAS. The second line of the text shall be the word REGION. The second line of text shall be of the same point as the first. The letter R in the word REGION shall be place so that the left side of its first down stroke shall be directly underneath the right side of the first down stroke in the letter K of the word KANSAS. The word REGION shall be divided into four parts horizontally by white lines. The lines shall be three in number. The first line shall go through the middle of the word REGION. The second line shall go through the word REGION at a location one-half of the way between the first line and the top of each letter. The second line shall be one-half of the height of the first. The third line shall go through the word REGION at a location one-half of the way between the first line and the bottom of each letter. The third line shall be twice the height of the first line. The base line of the word KANSAS and the top line of the word REGION shall he one and the same. At a distance equal to four-fifths of the distance between the top line and the top of the second line that goes through the word REGION, below the base line of the word REGION, there shall be a solid black line of the same height as the first line that goes through the word REGION. This line shall be parallel with and shall be the same length as the word KANSAS. At a distance equal to thirteen times the width of the black line below the black line shall be the base line of the words Sports Car Club of America. The first letter of the words Sports, Car, Club, and America shall be capitalized. The lettering of this line of text shall be of a point equal to five-twelfths of the word KANSAS. The words Sports Car Club of America shall be spaced so that the large S of the word Sports is positioned so that the left side of its down stroke at its furthest aft location is directly underneath the left side of the first down stroke of the letter K of the word KANSAS and the small a in the word America is positioned so that the right side of its first down stroke at its furthest fore location is directly under the right side of the down stroke of the second letter S in the word KANSAS at its furthest fore location. At a distance equal to One and one-third of the distance between the tops of the capital letters in the line of text which says Sports Car Club of America and the base line of the first solid black line, below the base line of the third line of text there shall be a second solid black line parallel to the first solid black line and of the same length and height as the first.
SUGGESTED ORGANIZATIONAL CHART
1. é é é
2. é é é
3. é é é
4. é é é
5. é é é
6. é é é
Historian Custodian Assistant Solo Director
Social Chairman î
Licensing Chairman î
KVRG Committee è Report to REGIONAL EXECUTIVE
Rally Director ì
ALL CAPS: ELECTED BOARD MEMBERS (These are the Board Members of the Corporation and may vote at Board Meetings)
Caps and Lower Case: Appointed Officers (These officers may not vote at the Board Meetings unless the office is also held by an elected Board Member. One person may hold more than one appointive office.)
NAME OF AWARD RECIPIENT TYPE
National Driver of the Year Awarded to the Kansas Region driver placing highest at the Jacket
Bill Noble Award Presented to the Kansas Region driver who best exemplifies Traveling Trophy
the combination of mechanical expertise, driving skill, and
competitive sportsmanship. Selected by the last three award
recipients. Does not have to be given annually.
Rookie Driver of the Year Selected by the Board. Driver who has done an outstanding Plaque
job in their first year of competition. Does not have to be
Solo Driver of the Year Selected by the Solo Board using a published table found in Jacket
Rookie Worker of the Year Selected by the Board. Member who has done an outstanding Trophy/plaque
job in their specialty in the first 13 to 18 months in the club.
Road Racing Worker Selected by the Board. To be selected from the 100% Club; Jacket
of the Year for performance above and beyond the call of duty.
Solo Worker of the Year Selected by the Solo Board. Member who has helped set-up Jacket
and prepare most of the solo events in a year when at least
4 events were run.
Enthusiast of the Year Selected by the Board. Member(s) that have traveled and Jacket
excelled in working a specialty at, or driving in, out-of-region
races. Couples are eligible if they travel together.
Mark Walker Memorial / To that regional driver who has attempted to run with the big Traveling Trophy/
Regional Driver of the Year dogs. Selected by the Board, with the stipulation that the Jacket
recipient runs some races out-of region.
Funded by the Walker family.
Mechanic of the Year Selected by the Board. Mechanic or crewperson who has Plaque
performed extraordinary work or has unselfishly helped
Founders Award At the Board’s discretion a nominee is presented to the past Traveling Trophy
award recipients for acceptance. The recipient must have had with 6"-8" keepsake
a long-term (min. 5 year) influence on the Kansas Region. car awarded the
The award is given to, and remains in the possession of, the following year
recipient, who is reminded annually of its possession, until it
is awarded to the next recipient. This award was first given in
1994 to coincide with the 50th SCCA and 40th Kansas Region
Sponsor Appreciation Award. Selected by the Board. Presented to a deserving group, Plaque
organization or business.
R. E. Award The Gorilla Award. Selected by the Regional Executive to Plaque
whomever or for whatever he wants.
OPERATING RULES AND PROCEDURES FOR
THE KANSAS REGION SCCA
The Board of Directors must approve any contractual agreements for site acquisition, along with expenses exceeding $300.00, and any contractual agreements are to be signed by the RE or their appointee. The Solo Director or their appointee may sign all contractual agreements not exceeding the aforementioned amount.
Event Site Set Up Expenses
Normal event site set up expenses but limited to porta-potties, batteries, chalk, oil dry, fuel, ice/water, office supplies, and other miscellaneous expenses for the performance of the event exceeding $250.00 per event shall require Board of Directors approval.
Any contractual agreements along with the Friday evening welcome party expenses exceeding $400.00 and the Saturday night banquet expenses exceeding $2,500.00 shall require approval by the Board of Directors and all contract agreements be signed by the RE or their appointee.
An event financial estimate must be prepared and given to the current KU FSAE Group Representative to present to the office of the KU Activities Board to be put on their agenda for approval. The financial statement shall show a 50/50 split of the net profit with the KU FSAE Group with a minimum amount of $250.00
The Solo Director shall determine entry fees for Regional and Divisional events based on event expense projections. KU FSAE Students entry fee has been set at $20.00 per student and this fee is determined by the Board of Directors.
An expense report shall be prepared by the Solo Director after each Regional and Divisional event and must be presented to the Board of Directors.
Amending Operating Rules and Procedures
1. Operating Rules and Procedures can be amended at any regular or special meeting of the Board of Directors where there is a quorum. A simple majority (51%) present in person or by proxy will be needed to amend the Operating Rules and Procedures.
2. It is the responsibility of the Secretary to update and distribute the updated Operating Rules and Procedures.
Approved April 9, 2008
|Last Updated ( Saturday, 12 April 2008 )|
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